Setting up the report print settings is not intuitive, compared to other products. In the report Design tab you see your report with a ruler across the top. Since I am in the US, my ruler is set up in inches by default. A standard sheet of paper is 8. The default setting in SSRS is to have a 1-inch or 2 cm margin all the way around the content area. So, at 8. If the report page is wider than 6.
If there is just blank space in the extra area, you will get alternating blank sheets of paper when printed. On the Page Setup tab of the Report Properties dialog, we can change the report to Landscape if we wish, switch to centimeters, modify the paper size or the margins. To avoid spill-over when printing, make sure that the width of the report plus the right margin plus the left margin is less than the width of the paper size. There are two ways to add parameters to our reports. The first is simply to define parameters in the queries in the dataset, and then these will automatically be available as report parameters.
The second way is to manually add report parameters through the Parameters section of the Report Data window. We can use parameters to filter the data at the source, or for other reasons like giving the end-user control over one of the properties. We could also have a parameter that is used for both functions. First, we will set up parameters using a dataset query. You can either continue working with the same report or create a new one that is a copy of the original. Then right-click on the project name and select Paste. Rename the new report ParameterReport.
Double-click the new report in Solution Explorer to open it in the designer. In the Report Data window, navigate to the Customers dataset and double-click it to bring up the properties.
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The Dataset dialog box opens and allows us to edit the query for the dataset. A parameter called StateCD should appear in the Parameters folder.
This parameter allows us to filter the data from the Customer table by State. Again, the ReportingDemoDatabaseScript. Switch to the Preview tab to view the report.
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Instead of the report just running and displaying all the data from the data source, there should be a place for us to enter a value for the StateCD parameter. To edit existing parameters, or to add new ones, switch to the Design tab of the Report Designer and expand the Parameters folder. Double-click the StateCD parameter to bring up the properties.
First, we are going to make the prompt a little more friendly.
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On the General page, change the Prompt value to State. We can also provide a list of possible values for the parameter. Select the Available Values page and from here we can provide either a hard-coded list, or connect the parameter to a dataset. The second method is the generally the best so that we can avoid the need to maintain the list manually.
Close the parameter properties. To connect a parameter to a dataset, we first need to create a new dataset. Open the parameter properties once again and select Available Values. Choose Get values from a query. Under Dataset , select StateList. For the Value and Label fields, select State. In this case, the Value and Label fields are the same. The Value field is the field that the database needs for the query. The Label field is the field that the end user should see.
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For example, if we have a list that has an ID and a description, the ID would be the Value field while the description would be the L abel field. Generally, data sources are best shared and datasets are best embedded. However, queries to populate parameter lists are good examples of datasets you may want to share instead, since they can often be used for several reports. Its data type should be Text.
Click OK. Back on the Design tab, right-click the report header textbox and choose the Expression option. Double-click on the ReportTitle parameter. This text box will now display the value we pass to the Report Title parameter. Part 1 covered everything we need to build a basic SSRS report. Stay tuned. Find out more. Fortnightly newsletters help sharpen your skills and keep you ahead, with articles, ebooks and opinion to keep you informed.
She has worked with SQL Server for over 20 years and has authored, co-authored, or tech edited over a dozen technical books. Be sure to check out her courses on Pluralsight. View all articles by Kathi Kellenberger. This is the first article in the series. Shared Data Sets Why is it that datasets are typically embedded vs shared? Is there an advantage? Matchless Comprehensive Walkthrough! Sure do appreciate your professional guide! Thanx again! Silly little thing… Thanks, Kathi — great article to get me going.
Excellent Series Kathi, thank you for these tutorials, are awesome.. Keep up the great work. Thank you! I found this site is more than enough to get familiarize and sufficient knowledge on SSRS interfaces, tabs, functions and over all report formatting. I thank you very much!! Thanks for the article, very clear. Absolutely brilliant.
Every single piece has been elaborated with ease. This is best one article so far I have read online. I would like to appreciate you for making it very simple and easy. I have found another nice post related to this post over the internet which also explained very well. For more details of that post check out this link….. Federal Managed Service Providers. Home SQL. This article is the first in a series that will provide in-depth coverage of the basics of report development with SSRS: Building SSRS Reports this article — covers the basics of SSRS, demonstrates how to build quick, simple reports, and will familiarize you with the basic Report Designer environment Customizing SSRS Reports Part 2 — covers use of custom and aggregate functions, sub-reporting, the matrix control, drill-downs, and sorting.
Installing and Configuring Reporting Services There are many ways to design a Reporting Services deployment for your department or company, with SharePoint integrated mode gaining popularity. Naming confusion? Embedded versus Shared Data Sources For the sake of this example, we will just create a new, embedded data source, which will be available only to the report in which it is embedded. The ReportViewer control will process reports by: a server processing, where the report is rendered by the Report Server; or b local processing, where the control renders the RDL file itself.
Users can then download the reports locally. From Wikipedia, the free encyclopedia. Render Method ReportExecution ".